Tag Archive: meeting room

What To Look For When Renting A Training Room

When leasing an external conference room for your service the option you make has a direct influence on the impression your business represents to its partners and customers. It is for that reason necessary that your chosen place fulfills your expectations, providing extraordinary facilities and company services to guarantee your business meeting runs efficiently.

So exactly what factors do you need to think about when picking a meeting room rental kl?


First impressions count and the decor of a meeting area are the first thing partners and clients will see on arrival to your business meeting. Choosing a location that represents a professional image instantly puts your organisation in a favorable light, reinforcing your knowledge and ability within your chosen industry.

Ideally you will desire your chosen meeting location to be well kept both inside and out, including the method to the structure. Decoration needs to be fresh and inviting without any cracked paint or ripped carpets in sight. Meeting rooms must be clean and tidy without any rubbish on program or no bad food smells left over from a previous booking.

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Home furnishings

All spaces must be totally equipped with sufficient furnishings that enhance the interior design; this in turn will assist develop a focused company environment. Meeting tables should be well-crafted and hard-wearing and chairs must be comfortable and sturdy. Always check to make sure furniture is in best condition, shaky tables and damaged chairs are interruptions you wish to prevent during your business meeting.


Excellent lighting is a must for any business meeting. Poor lighting can not only make it hard for participants to see crucial documentation, however it can likewise act as a de-motivating aspect causing a loss in concentration.

If possible you will want to discover a meeting room that offers lots of natural light, if not a space that has great lighting fixtures and fittings that you can adjust to your requirements. You will wish to avoid meeting venues that are dark and bleak as this can typically develop a disheartening business environment; something you do not wish to relate to your business.


The number of can I suit a space? A crucial concern as area is what you’re paying for. Careful factor to consider ought to be made when choosing conference room size – too small and your delegates will be cramped together, too large and you end up spending for lost space. Business budgets will restrict the quantity of meeting space that can be employed so these aspects will need to be taken into account with cost factors to consider in mind.

Adjusting your conference room setup can assist maximise area within a larger space. An auditorium design will assist you get the most delegates into your meeting space, whereas boardroom, horseshoe or classroom layouts will provide higher convenience to your attendees.


All professional meeting venues need to have the ability to offer high-tech audio and visual conferencing services. Devices such as cooling, flip chart and white board with pens are likewise available, but take care to check out the small print as some companies will charge extra for making use of these smaller sized facilities.

Operators like Avanta Managed Offices will offer the above meeting room equipment as basic, so there is no additional cost to your company. They likewise offer complimentary Wi-Fi made it possible for conference room and complimentary IP to IP calls when utilizing AV devices.

Video conferencing is another service used by external conference room companies. It provides a cost effective option for lots of businesses which operate around the world, something to consider when picking a meeting place.

Keep an eye out for part 2 of this useful article, where we look into extra elements such as expense, location and services and how they impact your option of meeting location. http://www.meeting.com.my/page/188/Conference-Room-For-Rent-In-Kuala-Lumpur/